Administrative Assistant (Arabic Female)

 

RESPONSIBILITIES:

· Answer and direct phone calls

· Create and maintain filing systems, both electronic and physical

· Order office supplies and research new deals and suppliers

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· Provide front-desk coverage by managing phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment

· Research and collect information

· Supports team by performing tasks related to organization and strong communication.

· Responds to and resolves administrative inquiries and questions.

· Coordinates and schedules meetings, and appointments for managers or supervisors.

· Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

· Knows how to type UAE Visa (previous experienced is a plus )

· Give clear and accurate information based on the current immigration & visa laws/policies.

· Check the status of visa applications and update the client as required

· Maintain good working relationships with members of the Visa team

· Clearly communicate to client about visa requirements

· Excellent communication and written skills (both English and Arabic)

Required skills and qualifications:

· Proven experience as an Administrative Assistant

· Working knowledge of office equipment, like printers, etc.

· Strong time-management skills and multitasking ability

· Aptitude for learning new software and systems

· Multi-tasker, Detail oriented and highly organized

· Exhibits polite and professional communication via phone, e-mail, and mail.

· Attention to detail and problem solving skills

· Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint, in particular)

· Ability to work independently

· Should have knowledge in Ninthware (is a plus).

Job Type: Full-time

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• How long is your notice period

Experience:

• administrative assistant: 5 years (Required)

Language:

• Arabic (Required)

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